Job title: Senior Financial Operations Officer
Company: State Government of Victoria
Job description: The purpose of this fixed term, full-time role as Senior Financial Operations officer is to provide high-quality financial and administrative support for the corporate and the rollout of 50 Early Learning Centres (ELCs) from January 2025. Fixed term until 30/06/2026 with a view of becoming ongoing.About the DepartmentThe department provides a wide range of learning and development support and services.The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.About the Role
- Management of 1-2 VPS3 Financial Operations Officers
- Setting up Accounts Payable (AP) / Accounts Receivable (AR) processes, policies, and procedures.
- Ensuring AP/AR invoice processing is accurate and timely.
- Performing reconciliations to ensure the integrity of AP/AR modules and the general ledger.
- Administering the Department’s aged debtor monitoring process by working with program areas to write off debts.
- Providing support and guidance to program areas to help meet debt collection obligations.
- Administering the dunning process.
- Working with program areas to recommend uncollectable invoice write-offs.
- Supervising/performing tasks across the full spectrum of financial operations (AP/AR/Cash Management (CM)) as needed.
- Overseeing the Continuous Control Monitoring of the AP function.
- Administering and reconciling corporate and virtual credit cards.
- Managing banking segments, account administration, and bank user access.
- Processing vendor payment runs and handling banking administration under Cash Management.
- Performing cash flow forecasting and related tasks.
- Carrying out other duties as required.
AttributesPreferred candidates must hold a Victorian Driver’s License, pass a police check, and hold a Working with Children’s Check before employment.The role requires an experienced candidate in AR, AP and CM to support the Financial Operation Manager, Financial Accounting & Reporting in ensuring AR, AP, CM and Banking policies and procedures are applied and maintained in compliance with regulatory requirements.Due to new rollout of ELCs, the ideal candidate will be prepared to address banking interface issues arising from the receipts and payment files between various systems for banking, Oracle EBS and Cloud and other systems as applicable. Therefore, this role has a strong systems and customer focus.Further InformationFor more details regarding this position please see attached position description for the capabilities to address in application.The department values diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the and ourApplicants requiring adjustments can contact the nominated contact person.Information about the Department of Education’s operations and employment conditions can be located at .For further information pertaining to the role, please contactPeter Su – Financial Operations Manager via (03) 7022 0264 or peter.su@education.vic.gov.au.Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. InformationInformation provided to the Department of Education will be treated in the strictest confidence.To apply candidates will need to submit a CV and responses to key selection criteria. Shortlisted candidates will go through two rounds of online skills and behaviour testing before the interview stage.Applications close 11:59pm on 27th of March 2025Job detailsJob Reference: VG/DE/FPIS/20016894
Location: Melbourne – CBD
Work Type: Fixed term – full time
Job Function: Accounting
Classification: VPSG4
Salary Range: $95,102 – $107,905
Job Duration: 30/06/2026
Date posted: 13-Mar-2025
Application Close Date: 27-Mar-2025
Attachments: (PDF, 241KB)
Key Selection CriteriaContact:Peter SuPeter.Su@education.vic.gov.au
Expected salary: $95102 – 107905 per year
Location: Melbourne, VIC
Job date: Fri, 14 Mar 2025 01:17:11 GMT
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