Records Management Officer

Job title: Records Management Officer

Company: State Government of Victoria

Job description: About the DepartmentThe role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.About the DivisionThe Assurance, Knowledge and Executive Services Division (AKESD) has the following functions under the Assurance Branch, Knowledge, Privacy and Records Branch, and Executive and Ministerial Services Branch:

  • Internal audit, VAGO audits, School Council Financial Assurance program
  • Cabinet and Parliament support, including board appointments
  • Freedom of Information
  • briefings and correspondence support
  • Departmental Liaison Unit
  • privacy advice and support
  • records and digital content management, SharePoint and copyright advice and support
  • Mail services

About the RoleJoin our dynamic team as a Records Management Officer where you’ll serve as a key subject matter expert in our department. You will be primarily responsible for:

  • Leading and supporting archiving visits in schools across Victoria to prepare, collect and transfer selected hardcopy records from schools for archiving.
  • Assisting in processing hardcopy records for digitisation and assessing quality of digitised records.
  • Providing a range of operational services relating to records management, archives, logistics, procedure development, and records processes.
  • Proactively contributing to the department’s records management program in accordance with the Public Records Act 1973 and related Public Record Office Victoria (PROV) Standards.
  • Providing support to the Team Leader, School Records Management Program.

CapabilitiesIf you can picture yourself visiting schools across metro and regional areas in Victoria, with the thrill of being on-site as a School Archiving Visit Lead with a role that promises variety every day, this role is for you!If you possess exceptional planning and organizing skills coupled with adept stakeholder management and enjoy working in a fast-paced and collaborative team environment, we want to hear from you!Your specialist expertise in records management and ability to work flexibly and with a variety of stakeholders is crucial for contributing to this school records archiving program. Take the next step in your career by joining our team and making a lasting difference in the education sector.Qualifications and Experience

  • Relevant tertiary qualifications in Information & Knowledge Management, is desirable.
  • Minimum 2-3 years of record management experience.
  • Demonstrated ability to work autonomously with exceptional planning and organising skills.
  • Demonstrated ability to be proactive, taking initiative and accountability for actions.
  • Excellent team player with an ability to collaborate across the team to achieve team goals.
  • Exceptional stakeholder management skills, effectively dealing with uncertainty and resolving issues, constructively.

Mandatory requirements

  • Ability to travel as the role involves state-wide travel, including regular overnight stays.
  • A valid Working with Children Check and full Drivers’ License is required for this position.
  • This role involves on-site work only.

Further InformationFor more details regarding this position, please see attached position description. Applications should include a Cover letter (no more than 2 pages) along with a Curriculum Vitae.The department values diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the and ourApplicants requiring adjustments can contact the nominated contact person.Information about the Department of Education’s operations and employment conditions can be located at .For further information pertaining to the role, please contact Angelique Ward, Team Leader, Records & Digitisation Services via (03) 8688 7783 or emailPreferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.Join us in making a difference in educational records management. Apply now to embark on this exciting journey with us!Applications close 11:59pm, Wednesday, 5 June 2024.Job detailsJob Reference: VG/DE/PES/20006931ABC
Location: Melbourne – CBD
Work Type: Fixed term – full time
Job Function: Information Management
Classification: VPSG4
Salary Range: $92,332 – $104,762
Job Duration: 24 months
Date posted: 22-May-2024
Application Close Date: 05-Jun-2024
Attachments: (Word, 93KB)
Job SpecificationContact:Angelique Ward[email protected]

Expected salary: $92332 – 104762 per year

Location: Melbourne, VIC

Job date: Thu, 23 May 2024 02:53:40 GMT

Apply for the job now!

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