Job title: Executive Support Officer
Company: State Government of Victoria
Job description: The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.We work in a variety of community-based settings, including people’s homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. .If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Job DetailsDepartment: Homes Victoria Work Type: Fixed term – full time Job Function: Administration / Secretarial Classification: VPSG3 Work Location: Melbourne – CBD Reference: VG/DFFH/HV/667597C Closing Date: 04-Mar-2025 Salary Range: $76,817 – $93,275 Job Duration: Fixed term until: 30-JUN-2027 Attachments: (Word, 143KB)Contact: Danielle Hislop
95007475 Danielle.Hislop@homes.vic.gov.auPosition DetailsTHE ROLEThe Executive Support Officer is responsible for providing administrative, coordination, reporting and project management support to a Director in the Housing Development Branch. This position is seeking an energetic person willing to work in a dynamic environment.You will provide a range of project support and administration services by managing correspondence, emails and calendar requirements as well as coordinating reporting, workflow and seeking appropriate approvals. You will act as a pivotal point of contact with internal and external stakeholders and will have proven experience dealing with a range of key stakeholders. You will work with staff within the Branch as well as with the Office of the Chief Development to ensure actions are followed up and completed against mandated timelines.ACCOUNTABILITIES INCLUDE
- Effectively manage office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence as required.
- Provide administrative support including meeting and event organisation, new staff onboarding, intranet updates and other tasks as required by the Directors and Office of the Chief Development Officer.
- Coordinate and track Director emails, approvals, records management and gifts, benefits and hospitality register for the team working with confidential and sensitive information, in a busy environment with multiple competing demands.
Please open the position description to read more.HOW TO APPLYAll VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the (JSE)
https://jse.vic.gov.au/user/login?destination=/new-home-page
portal.Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.Job details Department: Homes Victoria
Job Reference: VG/DFFH/HV/667597C
Location: Melbourne – CBD
Work Type: Fixed term – full time
Job Function: Administration / Secretarial
Classification: VPSG3
Salary Range: $76,817 – $93,275
Job Duration: Fixed term until: 30-JUN-2027
Date posted: 18-Feb-2025
Application Close Date: 04-Mar-2025
Attachments: (Word, 143KB)Contact:Danielle Hislop95007475 Danielle.Hislop@homes.vic.gov.au
Expected salary: $76817 – 93275 per year
Location: Melbourne, VIC
Job date: Wed, 19 Feb 2025 06:14:40 GMT
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