Job title: Executive Officer to the Chief Financial Officer
Company: Charterhouse
Job description:
- Leading Melbourne university, partnering with CFO to drive financial success | Onsite role
- Offices based close to public transport – inner city suburbs | Act as key liaison between CFO and stakeholders
- Brilliant benefits – competitive package, subsidised health & wellbeing services, fitness & cultural clubs, Melbourne Theatre Company ticket discounts | 25% discount on graduate courses to our staff and their immediate families
We at Charterhouse Partnership are partnering with the University of Melbourne to recruit an esteemed Executive Officer to Chief Financial Officer position.About the UniversityThe University of Melbourne is a prestigious institution, known for its commitment to excellence and the advancement of knowledge. Fostering an inclusive, innovative environment and value diversity in all its forms. The University are seeking an experienced and enthusiastic Executive Officer to support the Chief Financial Officer (CFO) in the execution of operational activities, key financial strategies, and governance functions across the University.About the RoleAs the Executive Officer to the CFO, you will be a critical member of a dynamic team. In this position, you will work closely with the CFO and their leadership team to ensure smooth workflows, effective administration, and timely coordination of key activities within the CFO department. You will play an essential role in overseeing the day-to-day operations of the office, including calendar management, meeting organisation, travel coordination, financial administration, and project oversight.This position is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working with diverse stakeholders and can be proactive. The role works with a diverse stakeholder group, and plays a key role in supporting the CFO to drive the University’s financial success.Key Responsibilities
- Manage administrative functions to ensure the smooth running of the CFO office, including email management, calendar scheduling, and preparing materials for meetings and presentations.
- Organise and schedule meetings, appointments, and travel arrangements for the CFO and Executive Director, Financial Resources.
- Draft correspondence, reports, and briefing notes for the CFO, ensuring clarityand alignment with strategic objectives.
- Set meetings, support committees or working groups by preparing agendas, drafting meeting minutes, and managing action tracking.
- Build and maintain effective relationships with internal and external stakeholders, ensuring timely follow-up and accountability for action items.
- Lead governance and key project activities within the portfolio, ensuring effective coordination and delivery of outcomes.
- Proactively identify and implement administrative improvements to enhance efficiency and effectiveness across the CFO office.
- Reconcile credit card statements, manage invoices, track expenses, and ensure compliance with University policies.
Selection Criteria
- Demonstrated experience providing C-suite executive support, including diary management, correspondence preparation, and information handling.
- Exceptional organisational skills with the ability to prioritize tasks and meet deadlines in a fast-paced, high-pressure environment.
- Strong interpersonal skills with a focus on building trust, operating with discretion, and maintaining positive relationships across all levels of the organisation.
- Excellent written and verbal communication skills and experience drafting high-quality documentation.
- Solution-focused with a proactive, can-do attitude and the ability to exercise initiative, judgment, and professional autonomy.
- Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and proven experience adapting to new software.
Additional Information
- Compliances required: The successful candidate mustbe willing to obtaina Working with Children Check and a Police Check.
- Occasional Out-of-Hours Work: This role may require flexibility, including occasional work outside of normal business hours and travel.
Benefits
- Competitive salary and benefits package including 17% superannuation.
- Annual budget for personal learning and development.
- Offices located close to public transport.
- Supportive and inclusive work environment.
As part of this recruitment process, shortlisted candidates will be expected to complete testing including but not limited to; proficiency in Microsoft Office suite, typing speed, spelling and grammar and calculations.The University of Melbourne & Charterhouse Partnership are committed to building a diverse workforce and fostering an inclusive culture. We encourage applications from people of all backgrounds and identities, and we are dedicated to providing a workplace free from discrimination, harassment, and bullying.
Expected salary: $106000 – 110000 per year
Location: Melbourne, VIC
Job date: Thu, 20 Feb 2025 04:46:09 GMT
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