Job title: Operations Coordinator – VSA Transport
Company: AECOM
Job description: Company DescriptionLeading the change toward a sustainable and equitable futureOur clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.Partner with our business leaders locally and throughout Australia and New Zealand and operate in a core team across the region, working with a variety of stakeholders and contribute towards key deliverables. You will work in state-of-the-art offices, with leading specialists, to genuinely contribute towards our shared goal of changing the world for good.Looking for an exciting start to the year? AECOM is hiring a Group Coordinator for our Transport team in Melbourne! Bring your energy and experience to this rewarding role, where you’ll help our managers and teams run smoothly while making a real difference key business line.As a Group Coordinator, your primary role will be to provide executive assistance, group coordinator and administration support to the Group Director in Melbourne, alongside leadership team and wider business leaders.Job Description
- Work closely with the Group Director to organise and schedule meetings, set up equipment, manage agendas, and assist with presentations for conferences and internal meetings.
- Coordinate and schedule client meetings and events, acting as the primary coordinator for internal and client functions, including catering arrangements.
- Manage expenses and invoices, support project cost planning, and provide weekly debtors reporting.
- Assist in business reporting processes, including monthly, quarterly, and annual reports, as well as project reporting.
- Support project setup in Workbench, manage the project cost planner, and ensure weekly updates.
- Arrange travel and accommodation for the leadership team, ensuring compliance with company policies and guidelines.
Qualifications
- Strong organisational and time management skills with the ability to prioritise tasks effectively.
- Excellent problem-solving skills, business intuition, and adaptability in a fast-paced environment.
- High attention to detail paired with strong interpersonal and communication skills.
- Energetic, proactive, and driven, with a passion for delivering exceptional support.
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Additional Information#Work180AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders – past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.About AECOMAECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.Freedom to Grow in a World of OpportunityYou will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.All your information will be kept confidential according to EEO guidelines.
Expected salary:
Location: Melbourne, VIC
Job date: Thu, 19 Dec 2024 08:16:16 GMT
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